Irish Pensions & Finance is committed to protecting and respecting your privacy. We wish to be transparent about how we process your data and show you that we are accountable to GDPR rules for processing your data and ensuring you understand your rights.
This privacy statement intends to explain the practices of Irish Pensions & Finance regarding the information we collect about you and other users.
For the purposes of GDPR, the data controller is:
Irish Pensions & Finance, Suites 3 & 4 Gowna Plaza, Bracetown Business Park, Clonee, Co. Meath.
Please read this statement carefully as it sets out the basis on which we will process any personal data we collect from you or that you provide to us.
Who are we?
Irish Pensions & Finance provide financial advice to Public & Private Sector employees. Our team of Qualified Financial Advisors provide clients with the tools they need to set their objectives and reach their financial goals. Irish Pensions & Finance have agencies with a number of Life Companies in Ireland, allowing us to guide our clients through the application process.
Our Data Protection Officer can be contacted directly here:
Carol Crahan
carol@ipf.ie
01 8298500
How do we collect your information, and what information do we collect?
The personal information we collect varies depending upon the nature of our services. We will endeavour to provide you with an overview of the categories of personal data our organisation collects and the purpose of using that data.
Our organisation collects personal data in the following ways if you:
What information do we collect?
The information we collect about you includes the following:
Searches that we undertake in relation to sanctions, money laundering and credit checks. We use the EU sanctions list provided by our Broker Information Services partners, https://www.bis-platform.com/PrivacyNotice.pdf
When our organisation collects sensitive personal data as defined within GDPR, we will ensure that we require this information and have your explicit consent and/or authorisation before our collection. Please see the further details in this Privacy Notice that outlines special categories of personal data.
Information we automatically collect:
We sometimes automatically collect certain types of information when you visit our websites and through e-mails when we communicate with you. Automated technologies may include the use of web server logs to collect IP addresses, “cookies” and web beacons. Other cookies such as functional, marketing, and analytical cookies will only be used with your consent. Further information about our use of cookies can be found in our Cookie Notice at the footer of our web page. https://www.ipf.ie/cookies-policy.
Why do Irish Pensions & Finance need to collect and store personal data?
In order to arrange your financial consultation, we need to collect your contact and employment details. During your consultation, we will need to collect personal data to allow us to assess your current financial situation and help you define your financial needs, goals, and objectives. In any event, we are committed to ensuring that the information we collect and use is appropriate for this purpose and does not constitute an invasion of your privacy.
In terms of being contacted for marketing purposes, Irish Pensions & Finance would contact you for additional consent.
How will Irish Pensions & Finance use the personal data it collects about me?
Your Personal Data will enable us to fulfil our contractual obligations concerning your request for insurance, investment, protection, pension products, independent financial advice, and quotes. Your data will be used for;
We use the following methods of marketing communication-:
You can opt out of receiving marketing communications from us at any time by clicking the Unsubscribe button at the bottom of our marketing emails or by emailing info@ipf.ie
Legal Basis
We need to ensure that we process your personal data lawfully. We rely on the following legal grounds to collect and use your personal data;
We may also rely on your consent to send direct marketing to you. We will ensure that we present this to you concisely. We will also ensure that we use clear and plain language, and if you give us your consent, you can withdraw this easily at any time.
Sometimes if you refuse to provide information that we reasonably require to provide the services, we may be unable to offer you the services and/or we may terminate the services provided with immediate effect.
If you require further information on any of the above bases for processing your data, we can provide you with further details.
How we share your data
When required, we may make your information available to;
Security
The security of your personal data is important to us, we have implemented appropriate technical and organisational measures to ensure a level of security appropriate to the risk. We have processes in place to protect your personal data from loss, unauthorised access, misuse, alteration and destruction.
Retention
Irish Pensions & Finance shall not keep personal data in a form that permits identification of data subjects for a longer period than is necessary.
Irish Pensions & Finance may store data for longer periods if the personal data will be processed solely for archiving purposes in the public interest, scientific or research purposes in the event of a future complaint or statistical purposes, subject to the implementation of appropriate technical and organisational measures to safeguard the rights and freedoms of the data subject.
The retention period for each category of personal data will be set out in our Retention Schedule (this is a template and should be amended to reflect your firm’s procedures) , along with the criteria used to determine this period, including any statutory obligations we have. Should you require further information, we would be happy to provide it. Only include this sentence if you are and you have the information completed.
Special Categories of Personal Data
Special categories of data are sensitive in relation to your fundamental rights and freedoms and, therefore, require specific protection when processed, as these could create significant risks to the rights and freedoms of individuals.
If we collect any special categories of personal data, such as health, add any further special category here if needed data, we will either obtain your explicit consent, or we will adhere to the Data Protection Act 2018. This Act allows us to process special categories of personal data for insurance and pension purposes. We will ensure we have suitable and specific measures in place to safeguard your rights and freedoms and the processing of your data. These measures relate to the below:
Data Subjects Rights:
We, Irish Pensions & Finance, facilitate the data subject’s rights in line with the data protection policy and the subject access request procedure. This is available on request.
Your rights as a data subject At any point, while we are in possession of or processing your personal data, you, the data subject, have the following rights:
Right of access – You can request a copy of the information we hold about you.
Right of rectification – You have a right to correct data that we hold about you that is inaccurate or incomplete.
Right to be forgotten – In certain circumstances, you can ask for the data we hold about you to be erased from our records.
Right to restriction of processing – Where certain conditions apply to have a right to restrict the processing.
Right of portability – You have the right to have the data we hold about you transferred to another organisation.
Right to object – You have the right to object to certain types of processing such as direct marketing.
Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.
Right to judicial review- If Irish Pensions & Finance refuses your request under rights of access, we will provide you with a reason as to why. You have the right to complain as outlined in clause 3.6 below.
All of the above requests will be forwarded on should there be a third party involved as we have indicated in processing your personal data.
Profiling – automatic decision making:
Irish Pensions & Finance may, from time to time, carry out automatic decision-making (for example, Risk Profiling or insurance underwriting) where relevant. You will be notified in advance of any instance of this and have the right to object to this at any time.
Contact Us:
Your privacy is important to us. If you have any comments or questions regarding this statement, please contact us on (01) 829 8500 or email carol@ipf.ie
Privacy notice/ statement changes:
When we update this Privacy Notice/Statement, we will post a revised version online. Changes will be effective from the point at which they are posted. We would encourage you to review our Privacy Notice so that you are aware of updates. This privacy statement was last updated in March 2022.
3rd Party Privacy Statements:
New Ireland Assurance -> https://www.newireland.ie/utilities/privacy-statement/ Aviva -> http://www.aviva.ie/privacy/ Zurich Life -> https://www.zurich.ie/privacy-policy/ Standard Life -> https://www.standardlife.com/sl/privacy-policy.page Irish Life -> https://www.irishlife.ie/privacy-notice Friends First -> https://www.friendsfirst.ie/privacy/ Royal London -> https://www.friendsfirst.ie/privacy/ Blackbee -> http://blackbee.ie/privacy-policy-documents/ Broker Information Services -> https://www.bis-platform.com/PrivacyNotice.pdf Constant Contact Email Provider-> https://www.constantcontact.com/legal/privacy-notice Facebook – > https://www.facebook.com/policy
IPF Irish Pensions and Finance Ltd, trading as Irish Pensions and Finance, is regulated by the Central Bank of Ireland.